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Printing, Exporting, or E-mailing a Single Document
You can open documents from the Search Results screen, Table of Contents screen, or Folders screen.
When you open a document, Checkpoint displays the document in the Document screen. The Document screen shows the complete text of a document along with tools to navigate the document, open related documents, navigate search results, export, and save.
You can print or export a document or send a document in an e-mail using the document tools at the top of the Document screen.
Note: You can hover your mouse pointer over the document tools icons to view labels.
- Open the document you want to print.
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Click the Print icon from the document tools at the top of the screen.
The document appears in a pop-up window with a source and document citation. The browser Print dialog box also opens.
- On the Print dialog box, click Print.
- Open the document you want to export.
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Click the Export icon from the document tools.
The Checkpoint Export dialog box appears.
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Select the export format. (MS Word is the default)
Note: The default export format for documents is defined in your Checkpoint General Settings options.
- Select whether you want to show links in the exported document by clicking Yes or No.
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Click Continue to proceed with the download.
If you selected the MS Word or RTF format, the File Download dialog box appears.
- Click Open to open the document or Save to save the document to your local computer.
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Close the dialog box.
Note: If you select the HTML or PDF export format, the document text is shown in a preview window, and you use the browser File menu to save the file. Regardless of the format, a source citation is exported with the text.
- Open the document you want to send in an e-mail.
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Click the E-mail icon from the document tools.
The Checkpoint E-mail Document template opens with your address in the Bcc field.
Note: Because Checkpoint is sending the e-mail, the From field says Checkpoint. The Subject field shows your e-mail address, so the recipient can see who sent the message.
- In the Attachment Format drop-down list, select the format for the document.
- In the To field, enter the e-mail address of the recipient.
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In the Message field, enter any message you want to add for the recipient.
Note: The Disclaimer field displays the default disclaimer message that was set up in the Print/Export/E-mail options. You can edit the disclaimer message before sending.
- Select the Include this disclaimer check box to have the disclaimer sent with the e-mail. Clear the check box if you do not want to include the disclaimer.
- Select the Save as default check box if you want to save the disclaimer text as your default disclaimer for all document and selected text e-mails.
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Click Send.
A confirmation message states that you have successfully sent the document.
- Click Close to close the message.
Related Topics
To print a document: